Job Vacancy: Office Manager

Job Vacancy: Office Manager

This is a very autonomous role which a candidate can make their own. The business needs someone to manage the general running of the office, PA-related duties for the CEO and assisting in other areas of the organisation.

Requirements

– Experience in a similar role
– Knowledge of Microsoft office
– Knowledge of accounting software (Sage/Xero) would be beneficial
– Excellent time management skills and ability to multi-task and prioritise work
– Ability to work independently with a self-motivated attitude

General office management duties including;

– Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
– Responsible for development and implementing office policies, setting up procedures and standards to guide the operation of the office
– Facilities Management – Deal with landlord on any facility issues and requests
– Managing the office cleanliness and aesthetics (including being the point of contact for the cleaner, ensuring the office is kept tidy and monitoring refuse & recycling)
– Order and maintain the asset register of office equipment, IT equipment, hardware and any technology related assets
– Manage Insurance policies – renewals/updates
– First point of contact – Answering the door and phone, greeting visitors and making refreshments for meetings
– Managing/setting-up email accounts for new starters and leavers
– Manage the meeting room calendar and ensure the meeting facilities are kept tidy
– Stationery ordering
– Ordering refreshments – Milk/Tea/Coffee/Cereal
– Printer management / Toner ordering
– Organising staff events including Summer and Xmas parties – working to an approved budget

PA duties including;

– Travel for CEO and other members of the Management Team
– Compilation and formatting of board notes

Finance duties

– Staff expenses
– Invoice checking and processing
– Fixed asset register management

HR duties

– Manage staff holiday matrix
– New starter induction – Contract, new starter form, entry keycard, email, laptop, desk, book GDPR training etc.
– Staff birthdays – Card, cake etc.

Commercial / Ad Network

– Formatting monthly reports

Other

Full Time: 42.5 hours a week
Salary: £24k-£27k p/a (based on experience)
Start Date: ASAP
To apply: Please send your CV and cover letter to adam@snack-media.com with your name and ‘Office Manager Role’ in the Subject Line.

Related Articles

Snack Social Summary-Arsenal announce Sead Kolašinac transfer with a cryptic quiz, Facebook adds closed captions to live broadcasts

By Jodie Cormack on 9th June 2017

READ MORE

Twitter Etiquette

By Mary Varney on 28th November 2013

READ MORE

How popular is football around the world?

By Germain Massoué on 31st May 2016

READ MORE

Snack Media Announces Two More Panellists for Football Writers’ Association Speakers’ Event

By Harriet Lewis on 19th March 2019

READ MORE